Portfolio Integrity and Oversight
Drive growth with absolute control.
Greenhouse OS delivers real-time KPI dashboards, customisable web forms, and structured process management alongside a powerful mobile app—giving your leadership total cross-branch visibility and empowering your field agents to maintain a flawless, standardised portfolio from anywhere.
Realtime reporting & KPI dashboards
Gain absolute clarity over your operations with live, customisable insights.
Our real-time dashboards track your critical portfolio performance indicators, compliance levels, and team metrics as they happen. Instead of pulling fragmented monthly reports, Greenhouse OS aggregates your cross-branch data instantaneously, giving leaders the exact oversight needed to protect portfolio health, spot growth opportunities, and make data-driven decisions instantly.
Customisable email templates
Bring your agency’s personality to life with Customisable Email Templates that prioritise your unique brand over rigid, “off-the-shelf” layouts.
Greenhouse OS allows you to build and refine every communication so it reflects your exact voice, ensuring that even automated messages feel deeply personal and high-end.
By moving away from standardised templates, you ensure every touchpoint reinforces your local reputation and provides a bespoke experience that your clients won’t find with any other agent.
Custom form builder
Capture data exactly how you need it with built-in, smart web forms. Greenhouse OS allows you to define, build, and deploy custom forms, whether for maintenance requests, landlord onboarding questionnaires, or feedback surveys, that map directly back to your database.
When a client or vendor fills out a form online, the data feeds instantly into your CRM in real time, updating records, triggering workflows, and eliminating manual data translation entirely.
Intelligent process management
Standardise your agency’s operational blueprint on a single platform.
Greenhouse OS lets you build and automate custom workflows for every stage of the property lifecycle.
From property management and routine renewals to complex terminations. By mapping out sequential tasks, assigning clear accountabilities, and triggering automated follow-ups based on real-time event updates, your team stays aligned, bottlenecks disappear, and no detail ever slips through the cracks.
Greenhouse OS App
Put your entire agency in your pocket. The Greenhouse OS mobile app gives your on-the-road team full desktop functionality while out on viewings, valuations, and property inspections.
Access real-time portfolio data, log instant client feedback, update compliance tasks on-site, and manage your pipeline directly from your phone, keeping your front office and field agents perfectly synced without a single trip back to the desk.
Landlord statements & reporting
Provide your clients with crystal-clear financial reporting. Greenhouse OS allows agents to instantly generate comprehensive monthly and year-end tax statements with just a few clicks.
Whenever a landlord requests an update, you can easily pull historical data by selecting any individual month or a custom sequence of full months. Every statement automatically breaks down rent received, management fees deducted, and itemised maintenance expenses, giving landlords a fully transparent, tax-ready breakdown of their property portfolio’s financial performance.
