Master My Pipeline
Master your pipeline with tools that move properties from valuation to completion faster. Greenhouse OS automates AI descriptions, portal syncing, and auto-matching, letting your team focus on clients rather than admin.
For owners, this isn't just a to-do list; it’s about consistency, scalability, and quality control. Our system enforces brand standards across every listing, maximizing exposure and ensuring no lead is missed.
Agency agreements
Streamline your instruction process by issuing digital agency agreements for e-signature with a single click.
Integrated directly into your valuation pipeline, this tool removes the friction of manual paperwork. The moment a client signs, the system updates automatically, triggering the next step in your workflow.
It ensures a professional, legally binding start to every relationship while maintaining your agency’s momentum from day one.
Compliance and instruction gateway
The compliance and instruction gateway ensures every property is legally prepared before hitting the market.
From this central hub, you can instantly request PIQs, verify property ownership, and complete AML checks. By securing this critical documentation upfront, you eliminate the delays that stall transactions later.
Lead handling and viewing booking automation
Take control of your diary with Lead Handling and Viewing Booking Automation, ensuring every listing is configured for maximum efficiency.
By defining specific viewing events, whether scheduled blocks, accompanied tours, or unaccompanied visits, you allow the system to take over the heavy lifting.
Greenhouse OS intelligently routes enquiries into the right diaries at the right times, maintaining your agency’s standards while providing the instant, self-service booking experience today’s buyers expect.
Listings publishing assistant
Maintain absolute brand consistency with a publishing assistant that enforces your five-star standards every time.
You can set minimum requirements, locking the ability to publish until every photo, description, and document meets your criteria, ensuring no listing goes live until it’s perfect.
Once ready, simply schedule your launch to align with your wider marketing strategy. The system handles the release automatically, so your team can focus on the next instruction instead of watching the clock.
Listings performance
Gain a competitive edge with listing performance insights that sync portal statistics directly to your records every single day.
By automatically tracking metrics like click-through rate, Greenhouse OS allows you to correlate marketing changes, such as a new lead photo or price adjustment, with actual audience engagement.
This real-time data flow empowers your team to provide sellers with evidence-based reporting, proving the efficacy of your strategy and allowing for agile, data-driven adjustments to ensure every listing remains a top performer.
Media management
Centralise your creative assets with a Media Management hub designed for high-volume agencies.
Greenhouse OS provides ample storage for all your high-res imagery and video, allowing you to tag, sort, and reorder files with a few clicks.
With the ability to generate EPC graphs instantly and choose exactly which media to publish, your team can curate a polished, professional listing in seconds, ensuring every property is presented at its absolute best.
AI description writing
Accelerate your speed to market with AI Description Writing, a built-in assistant that handles the heavy lifting of copywriting.
By simply selecting which elements of your marketing information you want to enhance, you can instantly generate compelling property descriptions, punchy bullet points, and engaging summaries.
This doesn’t just save hours of manual typing; it ensures every listing maintains a high standard of professional tone and persuasive language, allowing your team to move from “Instruction” to “Live” faster than ever.
Portal integration
Eliminate the friction of managing multiple accounts with seamless Portal Integration.
By linking directly to Rightmove, Zoopla, OnTheMarket, and your own company website, Greenhouse OS becomes your single command center.
You can manage every listing and pull comprehensive performance reports without ever leaving the platform.
This centralised control saves your team hours of redundant data entry and ensures that your brand and property details remain perfectly synchronised.
Auto matching
Deliver precision at scale with Auto Matching that works exactly the way your team does.
Whether you are matching a fresh listing to your database or finding the perfect home for a new applicant, Greenhouse OS gives you total control over your criteria.
Powered by Google Maps integration, the system ensures location accuracy is spot on, allowing you to create highly relevant connections that drive viewings and offers rather than just sending noise.
Messages
Eliminate the chaos of switching between tabs with a unified Message Centre designed to handle every inbound enquiry in one screen.
Greenhouse OS consolidates portal leads, emails, SMS, and WhatsApp into a single flow, allowing your team to respond across multiple channels without missing a beat.
With intelligent team-based routing, enquiries are automatically directed to the right people, ensuring that whether it’s a high-value valuation request or a quick viewing query, every message is handled with speed and precision.
Customisable email templates
Bring your agency’s personality to life with Customisable Email Templates that prioritise your unique brand over rigid, “off-the-shelf” layouts.
Greenhouse OS allows you to build and refine every communication so it reflects your exact voice, ensuring that even automated messages feel deeply personal and high-end.
By moving away from standardised templates, you ensure every touchpoint reinforces your local reputation and provides a bespoke experience that your clients won’t find with any other agent.
Form builder
Greenhouse OS Forms lets you build custom, branded data-capture points that feed directly into your CRM, eliminating manual entry. Whether it’s a lead inquiry or a “Pre-Viewing” questionnaire, every submission automatically updates your records and triggers your specific office workflows.
For a business owner, this isn’t just a to-do list; it’s about consistency, scalability, and quality control. By automating how information enters your system, you ensure data integrity while freeing your team to focus on winning instructions rather than paperwork.
Automated viewing feedback
Streamline your feedback loop with tailored SMS triggers that ping viewers the moment they leave the property.
Automated Viewing Feedback with Greenhouse OS replaces the manual “phone tag” of Mondays with a customisable digital form, surfacing honest insights directly to a private agent dashboard for review.
This gives your team the control to curate and refine feedback or use AI to generate polished summaries before they reach the vendor.
Whether you prefer a quick digital update or a personal call, the system captures every detail, allowing your people to cherry-pick the strongest offers and maintain momentum without the admin headache.