Consolidated Transactions & Reconciliations
Stop jumping between accounting software, banking apps, and spreadsheets to balance your books. Greenhouse OS brings your entire financial operation into a single, unified client accounting hub.
By centralising everything from rent collection to landlord payouts, you can eliminate manual data entry, dramatically reduce human error, and achieve total clarity over your client account ledger.
Automated bank reconciliation
Say goodbye to manual bank matching and balancing spreadsheets.
Greenhouse OS completely eliminates manual reconciliation through our native integration with LettsPay.
Every incoming rent payment, tenant deposit, and landlord payout is automatically matched against your property ledgers via automated client accounting. The system reconciles your bank statements in real time, meaning your books are perfectly balanced, and your team can focus on growth rather than chasing pennies down a bank statement.
Dynamic rent schedules
Set up and manage complex payment dates without the calculator headache. Greenhouse OS helps you build flexible rent schedules from the start of the tenancy.
If a tenant moves in on the 24th but the landlord wants their regular rent paid on the 1st of every month, the system automatically calculates the exact pro-rata shortfall to bridge the gap cleanly.
The schedule adapts effortlessly over time, too. Whether you are implementing an annual mid-tenancy rent increase or adjusting the rate downwards, Greenhouse OS recalculates all future payments, updates the ledgers instantly, and ensures your invoicing remains completely accurate throughout the entire lifecycle.
Greenhouse OS wallet
Streamline your client accounting using our native LettsPay integration, which automatically structures incoming funds into a secure wallet scheme. Instead of pooling money into a single, complicated client account, every landlord is assigned their own unique digital wallet per property.
When a tenant pays their rent, the funds land instantly in that specific property wallet. From there, Greenhouse OS automatically deducts your management fees and any active maintenance costs before releasing the net profit. This ring-fenced approach guarantees absolute financial clarity, prevents the accidental mixing of client funds, and makes your accounting completely transparent and audit-ready.
Rent history
Prove the true commercial value of an asset over its entire lifecycle. Greenhouse OS logs a comprehensive, unbroken rent history for every property, giving landlords a clear picture of their long-term investment performance.
Dynamic fee management
Design and automate complex agent fee structures over a 12-month schedule without manual tracking. If you win a new landlord with an introductory offer—such as the first 3 months free before transitioning to a standard management fee—Greenhouse OS maps the entire timeline directly onto the property ledger.
The system handles both fixed and percentage-based fee adjustments seamlessly. Whether you are implementing an agency-wide fee change, negotiating a discount for a multi-property landlord, or adjusting fees mid-tenancy, Greenhouse OS updates all future rent schedules instantly, ensuring your business revenue is automatically calculated and collected accurately every single month.
Arrears chasing
Take the emotion and manual labour out of debt collection. Greenhouse OS instantly highlights any overdue rent on your dashboard, giving your team immediate visibility into outstanding balances before they become a major issue.
To help you maintain strong tenant relationships, you have total control over the communication cadence. You can customise exactly how frequently the system sends out automated email and SMS chasers. This ensures you are systematically protecting your landlords’ cash flow and keeping an audit trail of debt recovery steps, without harassing tenants or causing unnecessary friction.
Contractor payment management
Greenhouse OS lets you handle the entire supplier payment workflow within the platform, powered by our native LettsPay integration.
When a contractor uploads an invoice, the system matches it directly against the job and the property ledger. For managed properties, you can hold a dedicated maintenance float in the landlord’s wallet. If a works order is under your pre-authorised limit of £500, Greenhouse OS can automatically settle the invoice using the float—allowing the issue to be resolved fast without waiting for manual approval. Anything over £500 is instantly flagged, holding the payment and alerting your team to request formal landlord approval before the funds are released.
Non-resident landlord (NRL) management & reporting
Greenhouse OS simplifies overseas tax compliance by seamlessly handling both pathways of the HMRC Non-Resident Landlord Scheme.
For non-exempt landlords, the system automatically calculates and withholds the mandatory 20% monthly tax deduction from the gross rent, ring-fencing the funds securely. Alternatively, you can apply an exemption certificate with a single click to pay rent gross.
Through Greenhouse Reporting, you can instantly export compliant, audit-ready reports to file directly to HMRC.
Landlord statements & reporting
Provide your clients with crystal-clear financial reporting. Greenhouse OS allows agents to instantly generate comprehensive monthly and year-end tax statements with just a few clicks.
Whenever a landlord requests an update, you can easily pull historical data by selecting any individual month or a custom sequence of full months. Every statement automatically breaks down rent received, management fees deducted, and itemised maintenance expenses, giving landlords a fully transparent, tax-ready breakdown of their property portfolio’s financial performance.